Submit your digital materials

Use the form below to submit your materials to the archive. If you are donating on behalf of a group, please include the names of all the people responsible for creating the donation in the "Describe your files" section below. If you do not receive a confirmation message after you submit this form (both on this screen and in your email), please check the requirements for file uploads in the "Attach your files" section below. If you continue to have problems, contact the archive.
Do you provide clinical care? *

Note: You may submit files up to 25MB of the following types: bmp, gif, ico, jpe, jpeg, jpg, png, tif, tiff, pdf, docx, pptx, xlsx, doc, ppt, xls, txt, mov, mp4. If you have files to submit that do not meet these criteria, please contact Vanderbilt Special Collections and University Archives to discuss alternative submission options.

Please choose one of the following: *

Digital Submission Terms and Conditions:

You are being asked to contribute your experiences, photos, video, social media posts or other digital content to Vanderbilt University Libraries, which is creating a digital archive of the Coronavirus (COVID-19) Pandemic that originated in Wuhan, China in late 2019 and was declared a global pandemic by the World Health Organization (WHO) on March 11, 2020.

You may only submit material created entirely by you and not copied from or based, in whole or in part, upon any other photographic, literary, or other material, except to the extent that such material is in the public domain, or you have permission of the copyright owner, or its use is allowed by “Fair Use” as prescribed by the terms of United States copyright law.

You must be 18 years of age or older to submit material. By submitting content through this form, you are granting Vanderbilt University Libraries permission to disseminate, preserve, and use that content in connection with its educational and research mission, including promotional purposes, in all media in perpetuity, except as indicated below. You retain ownership of and copyright in the material you share.

If you indicate on the form that your submission is “public,” your material may be published on the web (with or without your name, depending on what you have indicated) as part of Vanderbilt University Libraries’ digital collections or exhibits. Otherwise, your material will only be available per standard policies of Vanderbilt University Special Collections and University Archives.

Submitted material must not violate any confidentiality, privacy, security or other laws. Please be aware that all submissions and any information associated with the submissions (email address, descriptive information, etc.) may be provided to federal, state, or local law enforcement or other government agencies pursuant to a lawful subpoena or otherwise as required by law.

Vanderbilt University Libraries are not obligated to include your content in this project or preserve it in perpetuity. Decisions to decline submissions will adhere to the guidelines of the institution’s/collection’s collecting policy and deaccession policy.